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Titlehow do i write a report
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Page 1

How do I write a report?

Reports are common communication tools as they assist in the decision making process. Written for
a particular purpose, they usually outline a problem, provide the relevant facts and ideas relate to the
situation, and then recommend a course of action.

Reports are highly structured so that information they contain can be easily understood. Headings
within the report allow the reader to select the parts they wish to read. Headings also enable each
section of the report to stand-alone. The structure of a report is enhanced through the use of
subheadings, diagrams, tables, graphs, illustrations etc.

As a student, you will be asked to write reports to show that you have investigated or researched a
particular problem. Although each subject coordinator may have slightly different requirements and/or
ways to structure reports, the following is an example of a basic report format. Remember to always
check each Subject Outline for individual
subject requirements.

A 10-step plan of how to write a report

1. Consider the aim of the report and who will read it.
2. Plan your investigational approach.
3. Gather information.
4. Organize the information you have gathered.
5. Analyze the material.
6. Decide your conclusions.
7. Decide your recommendations.
8. Plan your writing.
9. Write your draft.
10. Edit and prepare the final copy.

On presenting your report it is very important to be aware of :

• follow the guidelines recommended in your Subject Outline;
• check the accuracy of the support data and facts;
• check that your argument is logical and that the conclusion and recommendations flow
logically from the data you have presented;
• explain terms which the reader may not know, or where clarity requires it;
• explain symbols, abbreviations, diagrams and statistics if necessary;
• label and number all diagrams; tables; graphs; illustrations etc.
• be consistent in the use of a numbering system; headings; font size and type;
• use a clear and concise style of writing;
• layout the report in a clear and uncluttered format;
• be meticulous with your use of references;
• check that your argument is logical and that the conclusion and recommendations flow
logically from the data you have presented.

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